The exit interview: a must in the offboarding process

A key milestone in the offboarding process, the exit interview provides the opportunity for employers to learn what has led an employee to leave an organisation.

2 mins read
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11 Jul, 2024

A key milestone in the offboarding process, the exit interview provides the opportunity for employers to learn what has led an employee to leave an organisation.

Employees are your greatest asset for driving organisational success – it is essential to learn from them.

Exit interviews fulfil far more than simply gathering information:

  • They are your best opportunity to gain valuable and honest insight into your team and organisation

  • Help reduce future turnover and save money associated with the hiring and training of new employees

  • Provide closure to both parties

  • Demonstrate empathy - you care what your employees think

  • Highlight your dedication to adaptation and evolution

  • Give insight, helping to improve

  • Allow you to advise of any restrictive covenants and legal policies - minimising the likelihood of any potential legal problems

  • An employee can be a great advocate – word of mouth is the best review

How to conduct an exit interview

The discussion itself needs an objective interviewer, meaning that an HR professional is better placed than a line manager to conduct the consultation.

The face-to-face meeting should make the employee feel comfortable and open to providing honest feedback, so find out if they would prefer something less formal than a meeting in a conference room.

Ensure you highlight how much you value their honest and constructive feedback and, when doing the interview itself, the leaver feels appreciated and that their observations will be heeded.

Types of question to include in the exit interview

Ask departing employees open-ended questions, allowing them to fully explain their reasons for leaving and observations about the organisation. Include a mix of yes/no and rating scale questions to help you construct better data sets from the interview, while also allowing leavers space to explain the reasons for their answers.

Questions should be the same across the organisation to both maintain consistency and also allow you to spot patterns and trends. Send the employee the questions ahead of time to indicate this is the interview structure you will be using. This gives them time to construct effective feedback.

Include questions like:

  • What prompted you to leave?

  • What could you change about your current role to make it better?

  • Did you have the right tools and resources to effectively do your job?

  • Did you feel that your work was recognised and appreciated?

  • Would you recommend working for us to a friend?

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Tackling hiring fraud guidance – free download
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Tackling hiring fraud guidance – free download

Hiring fraud is an insidious practice that undermines trust and poses significant financial and reputational risks for businesses. As employers strive to find the right talent, they must remain vigilant against fraudulent activities that can tarnish their operations and brand integrity.

Hiring fraud manifests in various forms, from falsified credentials and fabricated work histories to identity theft and impersonation. These tactics often deceive even the most astute recruiters, leading to the unwitting employment of unqualified or dishonest individuals. The consequences can be dire, ranging from decreased productivity and morale to legal liabilities and damage to company reputation.

Detecting fraudulent applications has become increasingly challenging. However, employers can use several strategies to safeguard their recruitment processes.

Most recently, Reed has contributed to the first guidance of its kind to help organisations protect their recruitment practices. ‘Tackling hiring fraud: the response to a growing problem’ serves as a frontline tool in the battle against fraudulent hiring activity.

Steps to a secure hiring process

The guide, fronted by the Better Hiring Institute, identifies nine types of fraudulent activity: reference fraud, qualification fraud, fake application documents, CV-based fraud, employment scams, manipulation of artificial intelligence, dual employment, immigration fraud and fraud as a result of recruitment agency usage. Each is addressed in detail with case studies and expert guidance on prevention.

As a rule, thorough background checks are indispensable. Employers should verify the authenticity of educational qualifications, professional certifications, and employment histories provided by candidates. Utilising reputable background screening services, such as Reed Screening, can help uncover discrepancies and ensure that prospective hires possess the credentials they claim.

Identity verification measures are essential. Adopting biometric authentication or identity verification technologies will help, reducing the likelihood of impersonation and identity theft.

Stringent interview processes can also serve as a deterrent against fraudulent candidates. Conducting multiple rounds of interviews, including in-person assessments, and soliciting detailed responses can identify genuine candidates from impostors.

Technology can automate and streamline recruitment processes. Candidate tracking systems equipped with fraud detection algorithms can flag irregularities in applications, adding a further layer of protection.

It can also help to raise awareness of hiring fraud with your employees – encouraging them to report suspicious activities and provide avenues for whistleblowing. Providing guidance on how to spot red flags can have a ripple effect, protecting both the business and employees from falling victim to fraud in their career.

Protect your business with our hiring fraud guidance – free download

Technology has enabled criminals to take advantage of traditional recruitment processes, and organisations must adapt if they are to avoid CV fraud, employment scams, manipulation of AI tools and many more tactics.

Reed Screening, together with Better Hiring Institute and other partners, have defined hiring fraud as any fraud committed during the hiring process, which may be committed by an individual against an organisation, or by an entity against a jobseeker.

This comprehensive guide, ‘Tackling hiring fraud: the response to a growing problem’, identifies how employers can protect their organisations, using expert advice on how to prevent the most common criminal activity.

"Employers should be very worried about hiring fraud. At Reed Screening, we have made huge progress over the last few years in making hiring faster globally, including being referenced by UK government for our work on digital right to work. However, with the development of technology and improvements in the speed of hiring, we have seen an acceleration and amplification of fraud."

Keith Rosser
Director of Group Risk & Reed Screening – Reed

The new Better Hiring Institute free guide on tackling hiring fraud, co-written by Reed Screening and Cifas, contains a really useful checklist for HRDs (human resources directors) and CPOs (chief people officers) to use to ensure the company they represent has all the right defences in place.

Download our free hiring fraud guidance to help safeguard your organisation using the button at the top of this page.

Hiring fraud: how to safeguard your organisation
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Hiring fraud: how to safeguard your organisation

​To combat the rising tide of hiring fraud, Reed Screening recently joined forces with the Better Hiring Institute and fraud prevention experts Cifas and ST Smith, to launch guidance for employers. This free, comprehensive eBook is now available to download and provides the latest insight into the gravity and scale of threat facing organisations today.

Complete with case studies highlighting common criminal activity, such as resume fraud and employment scams, the guidance offers solutions to counter these tech-based crimes, helping to protect your recruitment teams from falling victim to imposters and impersonators.

We spoke to Keith Rosser, Director of Group Risk & Reed Screening – Reed, about the new guide, Tackling hiring fraud: the response to a growing problem.